The name of this organization shall be "Tampa Amateur Radio Club, Inc." (the “Corporation”). The Corporation is a non-profit organization incorporated in the State of Florida, whose objects and purposes are as follows:
1. To stimulate and sustain interest in the Amateur Radio Service as defined in part 97, FCC Rules and Regulations.
2. To promote the cooperation and exchange of information, education, and cooperation among the members and the general public.
3. To provide emergency communications in cooperation with authorized agencies in any emergency on the local, state, or national level.
4. To provide training and education of amateur radio operators and to conduct any and all activities incidental to the maintenance of an amateur radio club.
The official mailing address of the Corporation shall be P.O. Box 10453, Tampa, FL 33679-0453. The physical location of the offices of the Corporation shall be at the Amateur Radio Operations Center, 7801 North 22nd Street, Tampa, Florida. For all accounting and tax purposes, the Fiscal Year shall be a calendar year with the exception of Membership Dues Year which will be from April 1 to March 31 of the following calendar year.
Business of the organization shall be conducted by the following Councils of the General Membership:
The TARC Council shall include all Members directing their dues money to the TARC Council or to both Councils. The call sign of the TARC Council shall be W4DUG. A trustee for that call sign holding an Extra Class Amateur Radio license shall be selected from among Council Members. All funds, materials and equipment owned by the Tampa Amateur Radio Club, Inc. as of the date of adoption of these bylaws shall become the property of the TARC Council. Responsibilities of TARC Council shall include the maintenance and perpetuation of the equipment of the TARC Council.
The TBARS Council shall include all Members directing their dues money to the TBARS Council or to both Councils. The call sign of the TBARS Council shall be N4TP. A trustee for that call sign holding an Extra Class Amateur Radio license shall be selected from among Council Members. All funds, materials and equipment owned by the Tampa Bay Amateur Radio Society, Inc. as of the date of adoption of these bylaws shall become the property of the TBARS Council. Responsibilities of TBARS Council shall include the maintenance and perpetuation of the equipment of TBARS including, but not limited to, the Repeater systems and related equipment.
All Members of both Councils are General Members of the Corporation. Responsibilities of the Corporation shall include the maintenance and perpetuation of the infrastructure of the clubhouse including, but not limited to, the financial obligations of rent, insurance, and corporate fees and filings. All funds, materials and equipment owned by the Facilities Management Committee as of the date of adoption of these bylaws shall become the property of the Corporation. The Corporation shall also be responsible for publishing the club newsletter.
Each Council will be responsible for the collection of dues of the membership. Each Council will be responsible for the accurate keeping of records and minutes within the Council and reporting of activities to the Corporation. Each Council will be responsible for defining and working within it’s own budget. No Council shall make any claims to any other Council’s properties.
A Council may only be dissolved by a unanimous decision of the Council’s Board of Directors and with 2/3 majority vote of the membership of the Council attending a properly scheduled business meeting and via supplied written ballot in their absence. Upon the dissolution of a Council, the Board of Directors of the Corporation shall, after paying or making provisions for the payment of all the liabilities of the Council, dispose of all of the assets of the Council in a manner consistent with the purposes of the Corporation.
The Corporation may only be dissolved by a unanimous decision of the Corporation’s Board of Directors and with 2/3 majority vote of the general membership of the Corporation attending a properly scheduled business meeting and via supplied written ballot in their absence. Upon the dissolution of the Corporation, the Board of Directors of the Corporation shall, after paying or making provisions for the payment of all the liabilities of the corporation, dispose of all of the assets of the Corporation in a manner consistent with the purposes of the Corporation.
Any person that maintains the requirements for membership as specified herein shall be deemed a Member in Good Standing.
A. There shall be the following four classes of membership:
Any individual who holds a current amateur radio operator’s license and has made application for membership and has met the requirements herein shall be considered a Full Member, with voting rights at General Membership meetings as well as meetings of the Council or Councils the member has elected.
Any individual who does not hold a current amateur radio operator’s license and has made application for membership and has met the requirements herein shall be considered an Associate Member. Associate Members have no voting rights at meetings and cannot hold elected office.
A Full Member or Associate Member may become a Life Member by making applications for renewal of membership and indicating the request for Life Membership and the pre-payment of the current dues in the Council or Councils elected, times twenty (20). A non-member may become a Life Member by making application for membership and indicating the request for Life Member and the pre-payment of the current dues times twenty (20). Life Members will not be expected to pay any dues or fees in the Council or Councils elected after application for Life Membership is accepted and have the status of Full Member or Associate Member, depending on whether the Life Member holds a current amateur radio operator’s license.
The Board of Directors of the Corporation or one of its Councils may, at its discretion, award any individual or entity an Honorary Membership in the Corporation or Council. The procedure for awarding and terminating Honorary Memberships shall be handled on a case by case basis by the Board of Directors of the Corporation or appropriate Council. Honorary Members shall have the membership class of Associate Members, having no voting rights at meetings and cannot hold elected office.
Any Full Member who ceases to hold a current amateur radio operator’s license shall be considered an Associate Member. An Associate Member who, at any time, obtains a current amateur radio operator’s license, shall be considered a Full Member. Changing a member's class of membership shall be handled as an administrative function.
All members must submit an application for membership, along with check, cash, or money order in proper amount for dues at time of application. All applications for members must be approved by two members of the Board of Directors of the Corporation or their designees.
A. Dues are payable upon application for membership and shall become due annually beginning of the Membership Dues Year. If said member fails to pay dues within a 45-day grace period following expiration of membership, a new application for membership will be required and a late fee may be imposed.
B. Anyone qualifying for membership who is currently enrolled as a full-time student shall, for the duration the membership year may elect to pay dues at 50% of that paid by Full Members in such Membership Dues Year.
C. Any additional family member residing in the same residence of a Full Members and qualifying for membership may elect to pay dues at 50% of that paid by Full Members in such membership year.
D. The Corporation Board of Directors may set dues which shall be equal for each Council, upon approval by the membership at a properly called membership meeting. For the first Membership Dues Year, April 1, 2000 - March 31, 2001, the dues shall be $30.00. For the transitional period only, TARC Council members dues shall be due January 1, 2000, and shall be assessed in an amount of $30.00 which will cover TARC Council dues from January 1, 2000 through March 31, 2001. Those wishing membership in both Councils, the annual dues will be $40.00, which encourages membership in both Councils. The Board of Directors may adjust or waive the dues fee, in individual cases, upon petition by prospective member or member, in cases of personal hardship or for the purpose of Special Membership fees.
E. Members joining in the first two quarters of the Membership Dues Year will be required to pay 100% of the annual dues fee paid by Full Members for the remaining membership year, except as provided herein for student or family memberships. Members joining in the third quarter of the Membership Dues Year will be required to pay 50% of the annual dues fee paid by Full Members for the remaining Membership Dues Year, except as provided herein for student or family memberships. Members joining in the last two quarters of the Membership Dues Year may elect to pay 125% of the annual dues fee paid by Full Members for the remaining Membership Dues Year and the following Membership Dues Year, except as provided herein for student or family memberships
A. Moneys received for membership will be allocated to the Council or Councils directed by the member on the application for membership or membership renewal.
B. A portion of membership dues paid, not to exceed 50%, may be required to be set aside for the facilities budget. The remainder of membership dues collected shall remain for the use of the Council or Councils indicated on the application for membership.
Should some serious condition exist which would cause a member to become a liability to the general welfare of the Corporation or its Councils, reasonable measures will be taken by the Council Director and the Council Board to resolve the problem. But, finding that the welfare of the Corporation or its Councils will be best served by the exclusion of the member, the Corporation or its Councils may take this action by a 2/3 vote of the members present and voting at any regular membership meeting or any properly called special business meeting, to declare the offender to be no longer in the membership of Corporation or Council. This section shall apply equally to all classes and categories of membership.
Should some serious condition exist which would cause an elected officer to become a liability to the general welfare of the Corporation or its Councils, reasonable measures will be taken by the Council Director and the Council Board to resolve the problem. But, finding that the welfare of the Corporation or its Councils will be best served by the removal of the officer, the Corporation or its Councils may take this action by a 2/3 vote of the members present and voting at any regular membership meeting or any properly called special business meeting, to declare the offender to be no longer an officer of the Corporation or its Councils, and the Board may proceed to fill the vacancy in the same manner as with a resignation from office.
The elected officers of each Council shall exercise all powers of the corporation and perform all lawful acts in accordance with the stated purposes of the Council, as directed by the Board of Directors. The elected officers of each Council shall be, at a minimum, Director, Vice-Director, Secretary, Treasurer and two (2) Corporate Representatives.
Elected officers shall serve for a term of one year, or until their position is filled by a newly elected officer. There shall be no limit to the number of terms an officer may serve in office, other than the requirement that the general membership elect to have him continue to serve.
An elected officer may resign his position at any time by submitting a letter to the Board of Directors. In the event of the vacancy of any elected office, the Board shall, by 2/3 vote, appoint a member to fill the vacancy and finish the term of the vacant office. No elected office shall remain vacant more than 30 calendar days. When appointments are made to elected offices, the Board shall be responsible for notifying the entire membership of the change in a timely manner, using the organization's newsletter or by other means determined by the Board.
The Board of Directors shall supply at least one nominee of each elected office each year. The Board shall provide a method for nominations to be recorded from the membership which shall insure the participation of any member who wishes to do so. No member may be placed in nomination who indicates an unwillingness to serve if elected.
The Board of Directors shall provide a method of voting for the nominated officer candidates which shall insure the participation of any member who wishes to do so at a meeting called for such purpose. A simple majority of the votes cast at such meeting shall be sufficient for the election of a candidate to office. In the event of a tie, the Board of Directors shall break the tie by a method determined by them.
Elected by the majority of the Council membership present and voting at such election; shall be the chief elected officer and preside over the Council membership meetings and the Council Board of Directors and shall serve as Vice Chairman of the Corporate Board of Directors by virtue of such office. The Council Director shall perform all of the duties of the office as determined herein and by custom, as well as those duties deemed necessary by the Council Board to further the purposes of the organization
Elected by the majority of the Council membership present and voting at such election, the Council Vice Director shall assist the Director; shall preside over the Council membership meetings and the Council Board of Directors, in the absence of the Council Director; and shall serve as a member of the Corporate Board of Directors by virtue of such office.
Elected by the majority of the Council membership present and voting at such election and performing the duties of Secretary for the Council, including, but not limited to the following:
1. The Council Secretary shall be responsible for all official correspondence of the Council and shall act as the custodian of all Council documents and records.
2. The Council Secretary shall be responsible for keeping the minutes of all regular Council business meetings, all special business meetings, all Council Board meetings and for forwarding copies of the minutes to all members of the Council Board, Corporate Board of Directors, and the Editor of the organization's newsletter.
3. The Council Secretary, with the assistance of the Council Treasurer and membership committee, shall be responsible for maintaining an accurate record of all membership information.
4. The Council Secretary shall have the responsibility of making sure that all Board members have current copies of these Bylaws and Standing Rules, and shall be responsible for having the Bylaws, Standing Rules, and Robert's Rules of Order at every meeting in which business may be transacted..
5. The Council Secretary may appoint any individual(s) to assist in the duties of the office.
Elected by the majority of the Council membership present and voting at such election and performing the duties of Treasurer for the Council, including, but not limited to the following.
1. The Council Treasurer shall be the custodian for all funds of the Council. The Council Treasurer shall act in a responsible manner under the direction of the Board of Directors to disburse such funds as are deemed necessary. The Council Treasurer shall be accountable for all funds received and disbursed by the Council from any means whatsoever and for accurate records of the fixed and liquid assets of the Council.
2. The Council Treasurer shall assure that the names of all elected officials are on file with any financial institution where funds of the Council are deposited.
3. All financial books and records shall be considered to be the property of the Corporation and the Council. The Council Treasurer shall provide in writing an account of all income and expense transactions to the Board of Directors upon request. A condensed report shall be presented to the membership on a regular basis.
Elected by the majority of the Council membership to serve as a member of the Corporate Board of Directors.
In addition to the elected officers, each Council may create additional appointed or elected officers, as the Council sees fit by adoption of a Standing Rule for such purpose which shall provide for the manner of selection, general duties and manner of removal or termination.
Additional officers shall serve a maximum term of one year, running concurrently with the terms of the elected officers of the Council.
An additional officer may resign his position at any time by submitting a letter of resignation to the Council Director. The Standing Rules adopted for creation of such additional officers shall provide for a method of replacing such officers in the even of the vacancy of an additional officer.
Regular meetings of the full membership of the Corporation shall be held at least quarterly at a date, place and time, as determined by the Corporate Board of Directors and shall be open to all members. A quorum for any General Membership Meeting, regular or specially called shall consist of 10% of the Full Members of the Corporation as of the beginning of such meeting. Further, no business will be conducted unless at least a majority of the members of the Corporate Board of Directors are present as of the beginning of such meeting. When a quorum does not exist the presiding officer may review the minutes of the last meeting and the report of the Treasurer and table approval of such reports until the next meeting. The presiding officer may proceed with any business for information purposes only, as well as any program or guest speaker.
The annual meeting of the members of the Corporation shall be held in the last quarter of the fiscal year of the corporation at such date, place and time, as will be determined by the Corporate Board of Directors. The purpose of the annual meeting shall be determined by the Board and may include presentation of information, documentation, account activity, membership status and any other business that has transpired during the fiscal year to be presented to the new Board of Directors of the following fiscal year and be made available to any full member of the organization upon request.
The Chairman or the Board of Directors may call additional Special General Membership Meeting of the Corporation. Each Council may elect to call a Special General Membership Meeting for the purpose of special Council business. Such Special General Membership Meeting of the Corporation shall be called with a minimum of 10 days notice by email, USPS or a combination of the two.
Each Council shall conduct a Council Meeting as a Regular Meeting for the purpose of Council business. Minutes will be posted and made available to the membership of the Council following the meeting within a reasonable time. A quorum for any Council Meeting, regular or specially called shall consist of 10% of the Full Members of the Council as of the beginning of such meeting. Further, no business will be conducted unless at least a majority of the members of the Council Board of Directors are present as of the beginning of such meeting. When a quorum does not exist the presiding officer may review the minutes of the last meeting and the report of the Treasurer and table approval of such reports until the next meeting. The presiding officer may proceed with any business for information purposes only, as well as any program or guest speaker.
Any person who is a FULL MEMBER as defined herein and in good standing at the time of any election or business meeting shall be entitled to one vote on each matter submitted to a vote of the members.
The CORPORATE BOARD OF DIRECTORS, shall manage the business and affairs of the Corporation including, but not limited to the maintenance and perpetuation of the infrastructure of the clubhouse including, the financial obligations of rent, insurance, and corporate fees and filings. The Corporate Board of Directors shall review adopted Standing Rules by the TARC and TBARS Councils for consistency with these bylaws and the purposes of the Corporation. The Corporate Board of Directors shall resolve all disputes between or within Councils of the Corporation. The decisions of the Corporation Board of Directors shall in all cases be binding on the Councils. The Corporate Board of Directors shall be responsible for publishing the club newsletter. All funds, materials and equipment owned by the Facilities Management Committee as of the date of adoption of these bylaws shall become the property of the Corporation.
The BOARD OF DIRECTORS shall consist of the Director, Vice Director and Corporate Representatives from the TARC and TBARS Councils. At their initial organizational meeting, the Corporate Board of Directors shall select from among them a Chairman who shall, following such appointment, appoint a seventh member of the Corporate Board of Directors selected from among the General Membership of the Corporation in addition to designating a Corporation Treasurer and Corporation Secretary, who may be the same person.
Board meetings may be called by the Chairman. A meeting may also be called by any Board Member upon consent of at least one half of the current Board of Directors. A Quorum at any Board meeting shall consist of a simple majority of the entire Board of Directors. The acts of the Board at the meeting shall constitute the acts of the Board of Directors, except where otherwise specified by the Articles of Incorporation of the Bylaws.
The COUNCIL BOARDS OF DIRECTORS, shall manage the business and affairs of their Council and shall adopt Standing Rules consistent with these Bylaws and the purposes of the Corporation to facilitate the operations of the Council. The decisions of the Council Boards of Directors shall be binding on the Councils, unless such decision is found to be inconsistent with the purposes of the Corporation by the Corporate Board of Directors.
The COUNCIL BOARDS OF DIRECTORS shall, at a minimum consist of the Director, Vice Director, Secretary, Treasurer and Corporate Representatives from such Council. By adoption of a Standing Rules, the Councils may add to the membership of their Board of Directors.
Board meetings may be called by the Council Director. A meeting may also be called by any Council Board Member upon consent of at least one half of the current Board of Directors. A Quorum at any Council Board meeting shall consist of a simple majority of the entire Council Board of Directors. The acts of the Council Board at the meeting shall constitute the acts of the Council Board of Directors, except where otherwise specified by the Articles of Incorporation of the Bylaws.
Each Council by adoption of a standing rule may provide for a method of creating standing committees to further the purposes of the Corporation or its Councils. The standing rule creating such standing committees shall provide for the manner of appointment thereto and the general mission of such committees.
A. The Bylaws shall be reviewed by the Corporate Board of Directors or their designees at least once each year prior to the end of the fiscal year to determine whether any amendments are in order. Amendments to these Bylaws may also be proposed from time to time by vote of the Corporate Board of Directors or the membership of either the TARC or TBARS Councils. It shall be the responsibility of the Corporate Board of Directors or their designees to review proposed amendments and make appropriate recommendations. These Bylaws may only be amended by a 2/3 vote of the General Membership of the Corporation voting.
B. Notice to the Membership of proposed amendment of the Bylaws shall occur at least 10 days prior to a meeting at which such amendment is to be put to a vote for adoption.
C. Amendments carry the same weight as the Bylaws of the Corporations and, where inconsistent with terms of these Bylaws, supersede such inconsistent terms. To the extent possible, such amendments will be in a form to change all inconsistent provisions of these Bylaws to effectuate their purpose.
In addition to the Bylaws, there shall be a set of Standing Rules that shall govern the actions of each Council.
The Standing Rules for each Council shall be adopted by 2/3 vote of that Council’s Board of Directors or membership, at the discretion of the Council Board. Prior to such Standing Rule or Rules taking affect, the Corporation Board of Directors shall determine whether such Standing Rule or Rules are consistent with the Bylaws. Once found consistent, the Standing Rule or Rules shall have full force and effect over that Council’s membership and operations.
All Standing Rules shall be reviewed at least once each year prior to the end of the fiscal year to determine whether any amendments are in order. It shall be the responsibility of the appropriate Council Board or its appointed representative(s) to review said Standing Rules and make appropriate recommendations. The Standing Rules may be amended by a 2/3 vote of that Council’s Board of Directors or membership, at the discretion of the Council Board.
As adopted by TBARS 11/08/1999
As adopted by TARC 01/03/2000
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